The Elsie Jeanette Oxenham Appreciation Society (“EJO Society”) respects your privacy and is committed to protecting your personal data.This privacy notice sets out to how we look after your personal data whenever that information is provided to us. This includes when you request information from us, contact us (or we contact you), buy products or services from us, use our website, www.ejosociety.org (“Website”) or connect with us via social media, or link to or from our website. It also tells you about your privacy rights and how the law protects you. It has been updated to reflect the new and additional requirements of the General Data Protection Regulation (“GDPR”).
1. IMPORTANT INFORMATION AND WHO WE ARE
Purpose of This Privacy Notice
This privacy notice provides information on how the EJO Society collects and processes your personal data in our dealings with you, including in providing goods and services to you, and including any data you may provide through the Website or your membership.
The EJO Society, through its Executive Committee, (“EJO Society”, “we”, “us”) is the controller of your personal data and responsible for its magazine, the Abbey Chronicle and the Website.
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk ) or Wycliffe House, Water Lane, Wilmslow, SK9 5AF. We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please Contact us in the first instance, using our contact details at the end of this privacy notice.
We will update this privacy notice from time to time, and will notify you of any significant changes.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us. Each year’s renewal form will give you the chance to restate your preferences as to which means we might use to contact you.
2. THE DATA WE COLLECT ABOUT YOU
When you register or become a member of the EJO Society you are invited to provide us with your personal data or personal information, which is any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you, which we have grouped together as follows:
Identity Data includes first name, last name, username or similar identifier.
Contact Data includes billing address, home address, email address and telephone numbers.
Financial Data includes payment details.
Transaction Data includes details about products and services you have bought from us, and details about your buying history, including payments received.
3. HOW IS YOUR PERSONAL DATA COLLECTED?
We collect data from and about you in different ways, including through:
Your direct dealings with us. You may give us your Identity, Contact and Financial Data by filling in forms or by corresponding with us by post, phone, email, via this Website, apps or on social media, or otherwise. This includes personal data you provide when you:
- become a member of the EJO Society, or renew your membership each year
- subscribe to our magazine, the Abbey Chronicle and/or other publications;
- buy books, products and/or services via our Website or by post; or
- ask us for help and give us feedback.
4. HOW WE USE YOUR PERSONAL DATA
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
Where we need to provide you with the services set out in the Society’s Constitution.
Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
Where we need to comply with a legal or regulatory obligation.
Generally we do not rely on consent as a legal basis for processing your personal data other than in relation to sending direct communications to you. You have the right to withdraw consent at any time by Contacting us.
5. DISCLOSURES OF YOUR PERSONAL DATA
The information we hold is used purely for the administration of the Society, and shared only within the membership, normally just the Committee members. None of our membership information is ever divulged to any outside body.
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
6. YOUR LEGAL RIGHTS
You have rights under data protection laws in relation to your personal data, including:
Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected.
Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it.
E J Oxenham Society/Abbey Chronicle(Administrator, Ruth Allen)
32 Tadfield Road, Romsey, Hampshire SO51 5AJ
Tel: +44 (0) 1794 517149
Web URL: http://ejosociety.org/
Discussion Group: http://groups.google.com/group/ejosoc